It was previously regulated that companies which will be registered with the trade registry as of 01.01.2026 and joint stock companies whose incorporation or articles of association amendments are subject to the approval of the Ministry of Commerce, will be required to keep the corporate books in electronic form. Other companies were granted the option to voluntarily transition to the electronic corporate books system. Further details regarding the relevant regulation can be found here.

Pursuant to the notifications sent by the Ministry of Commerce to the trade registry directorates, it has been stated that the resolutions in commercial books kept in electronic form can be reviewed directly through the Ministry’s system. Accordingly, there is no longer a need to submit notarized copies of such records.

The requirement for companies to obtain notarized copies of company resolutions to be submitted to third parties, especially trade registries, in order to confirm their consistency with the records kept in the corporate books, as well as the obligation to have such books certified by notaries upon opening and closing, imposed a significant financial burden on companies. The electronic corporate books system is considered a positive step in terms of the transformative impact of digitalization in minimizing certain procedures and costs, and is expected to encourage companies not subject to the obligation to adopt the system voluntarily as well.

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